Work With Us

Required Skills

1.Acts as a team leader within the Payroll Department that coaches and directs payroll team activities.

2. Assist in payroll processing including but not limited to: provide payroll support to editors/managers, payroll tax deposit and return reviews.

3. Serve as a liaison between Payroll and Human Resource departments of MHS and its affiliates to answer questions related to payroll processing and activities.

4. Assist and maintain training of payroll team members responsible for affiliate payrolls.

5. Embodies the Memorial Health System Performance Excellence Standards of Safety, Courtesy, Quality, and Efficiency that support our mission, vision and values:

· SAFETY: Prevent Harm – I put safety first in everything I do. I take action to ensure the safety of others.

· COURTESY: Serve Others – I treat others with dignity and respect. I project a professional image and positive attitude.

· QUALITY: Improve Outcomes – I continually advance my knowledge, skills and performance. I work with others to achieve superior results.

· EFFICIENCY: Reduce Waste – I use time and resources wisely. I prevent defects and delays.

6. Assist Payroll Manager in developing, reviewing and implementing payroll policies and procedures.

7. Inquire, review, follow-up, and investigate payroll processing related issues.

8. Assist in processing all payroll-related reports, including time card reports and labor distribution reports.

9. Review payroll tax deposits and quarterly Federal and State 941 and 940 tax returns.

10. Assist in year-end processing of all payroll reports and W-2s.

11. Prepare intercorporate GL entries for payroll expenses charged to affiliate corporations.

12. Oversee, analyze and maintain selected account analyses and related schedules as assigned, in accordance with both generally accepted accounting standards and MHS policies and procedures, within the time frames established to meet the monthly financial statement deadlines.

13. Maintain knowledge and understanding of the Workforce Management System.

14. Assist department directors, nurse managers and their designees in understanding and applying various policies and guidelines in the Workforce Management System.

15. Propose and participate in quality improvement initiatives designed to reengineer, eliminate, or continuously improve payroll processing leading to more efficient and effective payroll processes and/or improved customer service.

16. Assist with preparing presentations and is able to present in the Payroll Manager’s absence.

The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of this job. Incumbents may be requested to perform tasks other than those specifically presented in this description.

Required Skills

Principal Duties & Responsibilities: 

1. Develop, implement, and maintain a comprehensive workplace violence prevention program aligned with regulatory and accrediting requirements (e.g., OSHA, Joint Commission) and best practices.

1. Responsible for the day-to-day management of the Workplace Violence Program, continuously monitoring and adjusting as necessary based on incident data, feedback, and evolving standards.

1. Serve as the primary point of contact for workplace violence threats and safety concerns, liaising with various departments (e.g., Security, HR, Legal, Risk Management) and external agencies as needed.

1. Conduct organizational risk assessments to identify vulnerabilities and recommend mitigation strategies.

1. Develop and maintain the workplace violence governance structure for the system. Coordinate and support the governing Workplace Violence Steering Committee as well as the individual affiliate committees.

1. Collaborate with interdisciplinary teams to create, review, update, and implement policies and procedures related to workplace violence prevention, including reporting protocols, response plans, and post-incident support.

1. Provide support and guidance to leaders and colleagues on workplace violence issues, conflict resolution, and de-escalation techniques.

1. Coordinate ongoing workplace violence training and education to colleagues at all levels, tailored to address the specific needs of different departments.

1. Collect and analyze workplace violence incident data to identify trends and areas for improvement.

1. Prepare and present regular reports to governance, system/senior leadership, and relevant committees, including recommended actions, progress toward program goals, and annual evaluation of program effectiveness.

1. Performs other related work as required or requested.